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Creating and Joining Your Crew's Account

The AEM Pilot is designed for use by state or district teams (known as “crews” in the Pilot). To get started with an account, your crew will need to assign an AEM Pilot Administrator who will send invitations and, ideally, take on the role of providing assistance with using the tool.

Steps for the AEM Pilot Administrator to create a crew account

  • Create an individual account.
  • Go to “My profile” and complete the information.
  • Go to “My crew” and then select the “Invite crew members” button.
  • Enter the email addresses of the personnel being invited to join the crew. A sample email message has been prepared and is ready for personalization. Along with your message, each recipient will receive a customized join link.
  • Choose the “Send invitations” button.
  • Return to “My crew” to monitor current crew members and pending invitations. Note the option to cancel invitations.

Steps for users to join a crew account

  • In the email invitation from your AEM Pilot Administrator, follow the link to create your account.
  • Create your profile.
  • Go to “My crew" to see a list of your current fellow crew members. Note that you can access their profiles by selecting their names.

Frequently Asked Questions about AEM Pilot Accounts

How is my personal information protected? We will never share your email address or other personal information. Please see the AEM Pilot Privacy Policy for details.

What can AEM Pilot Administrators do that crew members can’t? Administrators can:

  • Send and monitor invitations to join your AEM Pilot crew.
  • Remove crew members.
  • Assign additional admins.

Everyone on the crew has access to taking notes during discussions and to creating, editing, and generating reports. [See note below.] This flexibility facilitates collaboration. At the same time, your crew will benefit from a plan that specifies which member(s) will be the sole or primary authors within the tool. This and other guidance is provided in Pulling Together a Strong Crew in the AEM Pilot User Manual.

Note: The Pilot permits one editor at a time per page. When a crew member has a page open, other users will be notified that the page is locked for editing by that crew member. Once that crew member leaves the page, the page becomes open to editing by another crew member.

Do I have to join a crew account to use the AEM Pilot? Technically, no. However, if you create an individual account without an invitation, the email address you use will not be available to join the account for your crew. If you want to simply take the Pilot for a test flight without being part of a crew, be sure to use a personal email address. That way, your professional email address will be available should your state or district create an AEM Pilot account.

Change is the result of all true learning.

Leo Buscaglia, American author and professor of special education
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